Engineering Project Management 1 - Project Resources
ENGR 301: 2021 Trimester 1This page describes the resources available to projects within the School and the University, and how to access them.
- Rooms for Team Meetings and Client Meetings
- Videoconferencing Facilities
- Internet and WiFi for Visitors
- Car Parking for Visitors to the Kelburn Campus
- Storage Lockers
- Electronic Storage
- Human Ethics Applications
- UI Design Tools
- ECS Technical Documentation
Rooms for Team Meetings and Client MeetingsThere are three rooms available for ENGR 301 students to reserve for meetings and videoconferences. The room schedule may be viewed on the Booked Scheduler page and reservation requests may be made from the Booked Scheduler page by dragging a block of time for a particular room. Requests are approved by the School Office if the required information has been provided. Please note: the Cotton CO255 "fish bowl" meeting room is available strictly only for meetings in which a client or staff member is in attendance (see below). Please also note that the meeting rooms will be in demand and that making reservations as far in advance as is practicable will be to your advantage. It is expected that all teams will display the professional courtesy of deleting any reservation which may have been made but which will not be used, as far in advance as practicable.
Team Meeting Rooms CO242a and CO242bCotton CO242a and CO242b are available to students for team meetings and may be reserved for a meeting directly through the ECS online system as described in the Meeting Rooms ECS Students can book Technical Note. The maximum occupancy of these meeting rooms is 6 people. The occupancy limits of these meeting rooms must be observed.
Client-Team Meetings in CO242a or CO242bMeeting in CO242a or CO242b with the subset of the team who most need to attend that meeting is a viable alternative. Team members not present physically may choose to remotely join the meeting through Zoom videoconference (see below). Team members in attendance can rotate for the next client meeting, or even next part-way through a meeting, so that all team members have contact with the client for the same amount of time on average.
Client-Team Meetings in CO255If it is essential that all team members attend a meeting with a client, or CO242a and CO242b are unsuitable for another reason, then the Cotton CO255 "fish bowl" meeting room has a capacity of 12 people and is available for ENGR 301 students to reserve strictly only for meetings in which a client, staff member or other external party is in attendance. Cotton CO255 may also be reserved for a meeting by submitting a request through the online system, using either the CO255 monthly calendar or the Booked Scheduler page. All of the following information must be provided for the reservation to be approved: in the title of the reservation request, the Course code, project number and meeting purpose; in the description of the reservation request, the client who will be present at the meeting. Example:
Title: ENGR 301 Project 62 Client-Team Meeting
Description: Team meeting with client Garnett Fye to discuss sprint 7's achievements.If you find CO255 is locked when you go to use it, please ask staff in the school office to unlock it for you.
Client-Team Meetings in Other ECS Meeting RoomsIf there is an absolute need for a meeting with more than 6 people in attendance and CO255 is unavailable at the only dates and times the meeting can be held, then students can contact the Course Coordinator who will attempt to reserve an alternate meeting room for the team for a suitable date and time. This is not expected to happen often.
Videoconferencing FacilitiesTeams with remote clients or clients who cannot meet in person may wish to use the videoconferencing facilities available in some of the meeting rooms, including Cotton CO255. The University prefers the Zoom service for videoconferences and the Zoom desktop client is installed on most University computers, including the computer in CO255. Alternately, you may wish to install and use the Zoom desktop or mobile clients on your own computers and devices. Please note that it is not necessary to have a Zoom account to join a meeting if you have been given a Meeting ID, you can use Zoom's "Join a Meeting" facility instead of signing in. Students: You may create a standard account at the Zoom Sign In page or, alternately, you may also sign-in with your Google of Facebook accounts if you don’t want to create a Zoom account. A standard Zoom account allows meetings of unlimited duration with one other participant or of 40 minutes duration with multiple participants. If you need a video conference with multiple participants of duration longer than 40 minutes, then please ask the Course Coordinator or one of the Lecturers to set up a Zoom meeting for you. You can then join this meeting using the Meeting ID. Staff: University staff can login to Zoom using their ITS login credentials at https://vuw.zoom.us/ or in the Zoom client software. For more information about the Zoom services available to staff, please see ITS' Video Conferencing. If you are using your staff Zoom Pro account to create a meeting and intend to distribute the Meeting ID for others to use without Sign-In then please ensure that the Enable Join before Host checkbox is checked when the meeting is scheduled.
Internet and WiFi for VisitorsAs described on the ITS page Wireless for Visitors, visitors can obtain wireless internet access by following these steps:
- Connect to the ‘WellingtonUniversityGuest’ Wi-Fi network.
- Open a web browser and visit https://www.wgtn.ac.nz/.
- In the VUW Wireless Portal page, click the ‘Don’t have an account?’ link near the bottom of the page.
- Enter an email address (this can be any email address) and, after reading the terms and conditions, tick the ‘agree’ box.
- Click ‘Register’, and then ‘Sign On’ to complete the sign in process.
Car Parking for Visitors to the Kelburn CampusThe University has a Parking page as well as a Car Parking Procedure (PDF) issued by Property Services. Parking procedures specific to ENGR 301 are described below.
Visitor Car Parks for External ClientsThe university has 6 visitor car parks at the Kelburn Campus, in the parking area on the East side of the Cotton and Alan MacDiarmid buildings. If you have an external client who needs to drive to the university for your project, you can request a visitor car park reservation by sending an email directly to <firstname.lastname@example.org> with CC to the Course Coordinator and the Senior Manager assigned to your team. You must make it clear in the subject line that this request is for an ENGR 301 project client and in the body of your email provide all of the following information:
- Visitor's name,
- Visitor's contact phone number (mobile phone preferred),
- Vehicle registration number (very important, if your visitor is not in the parking space they were allocated they will be ticketed),
- The requested date and time.
- Ask your visitor to park in a vacant visitor car park or, if none are vacant, in the nearest vacant staff parking space and
- Call the University Info team on (04) 472 1000 to inform them of the location in which your visitor has parked and the reason your visitor has been displaced from their reserved car park.
Pay and Display Car ParksIf visitor car parks are not available, there are also 125 Pay and Display parks, available for visitors, located along Waiteata Road. Prices range from $3 an hour to $10 a day (7am-7pm).
On-Street ParkingIf all else fails, on-street parking for up to 2 hours is available on Salamanca Road, Kelburn Parade and Glasgow Street. This parking is under heavy demand during Trimesters One and Two and is not a reliable or preferred method of providing parking facilities for clients or other external visitors to the Kelburn campus.
LaboratoriesLaboratories have been made available for ENGR 301 and teams are expected to work together during laboratory sessions for two blocks of 4 hours each week. Please check the lab bookings on the Labs page of the course wiki. Access restrictions and rules are posted on the lab doors, and are available online as a Laboratory Tech Note. Tutor allocations will be arranged in the second week of the course, once team assignments are known.
Hardware LaboratoriesBy negotiation with the Electronics Technicians, access to the CO249 hardware laboratory for ENGR 301 project work is allowed:
- once team members have undertaken the induction for the lab room (available through the Electronics Technicians),
- any time there is not a timetabled ECEN lab, and
- by swipe-card access Monday to Friday between 08:00 to 17:00 only (no after-hours work is permitted).
Storage LockersLockers are available to store project equipment, conveniently located outside Cotton CO242 and have internal dimensions (width × height × depth) of 30 × 50 × 36 cm. Locker keys are available on payment of a $30 bond, which is fully refundable on return of the key. Bond payments are made online, and the School Office process requires students to go in person to Cotton CO358 to receive the payment link.
Electronic StorageProject teams are required to store all project documents and other artefacts (e.g., software code) in the GitLab project repository system hosted by the School. Note:
- No other services are to be used without the written approval of the Course Coordinator.
- Prohibited services include: Google Drive, Dropbox, Slack, Facebook Messenger, Trello, etc.
ProcurementAll procurement involving expenditure must have prior approval from the Course Coordinator. This approval is typically received via the approval of a project budget in the project planning phase.
HardwareTeams wishing to place orders for electronics or other hardware should see Tim Exley or Jason Edwards in the first instance. Tim and Jase can place the order through their university purchase cards and charge against your project in the course, which is simplest for everyone concerned. When submitting requests for hardware, please email email@example.com including the supplier, part number, quantity required and the full description of the part, and omitting URLs. Please review the ECS BOM and PCB Design Requirements (PDF) for guidance on how to format a Bill of Materials (BOM) for submission to firstname.lastname@example.org .
Phones and TabletsThe School has a small number of Android phones and tablets, which might be available for teams to borrow for testing mobile apps if necessary. Teams wishing to borrow equipment should first discuss their plans for safe storage and return of the equipment with their project's Senior Manager, then send an email request to email@example.com with CC to their Senior Manager.
Software and ServicesPurchase of software or services necessary to achieve project goals is permitted. A justification for the expenditure will be required. Teams wishing to purchase software and/or services should contact the Course Coordinator Aaron Chen in the first instance.
Reimbursement ProcedureIn the case that a student absolutely needs to purchase components personally and wishes to be reimbursed, they should first discuss the purchase with the Course Coordinator Aaron Chen. If approved, the purchase should be made by EFTPOS or credit card and the student should ensure that they obtain the following for claiming reimbursement:
- An itemised receipt, with GST details if the purchase was made from a New Zealand supplier/company.
- Proof that the student paid for the item(s), i.e. a printed credit card statement or bank statement.
- A pre-printed document showing the bank account number to which reimbursement should be paid. This may be the same document as above, which shows proof of payment. Note that reimbursements cannot be made to credit cards.
Human Ethics ApplicationsThe university has a Human Ethics Committee that governs research and teaching with people as participants. If you plan to do any structured work involving people you need to comply with the polices and guideline. ECS has approval for Usability Testing across a range of 300- and 400-level courses from 2018 to 2020 inclusive. Any usability testing under this approval must meet all the conditions in the application, and use the approved information sheet. Please use the documents linked below for this purpose. If you wish to do more extensive testing, conduct surveys, interact with children, recruit external participants, implant electrodes, or publish your results outside the project, you will need to make your own application to the committee.
UI Design Tools
|Boxy SVG||lightweight cross-platfom SVG drawing editor|
|balsamiq Mockups 3|| licensed wireframe / sketching tool
|Adobe XD||freely available adobe tool|
UML Case Tools
Software Modelling Lectures from SWEN225
ECS Technical Documentation
|02-Modelling.pdf||manage||1 MB||24 Mar 2021 - 17:35||Main.craig|
|03-Class-Diagrams.pdf||manage||496 K||24 Mar 2021 - 17:35||Main.craig|
|04-OO-Design-CRC.pdf||manage||590 K||24 Mar 2021 - 17:35||Main.craig|
|05-State-diagrams.pdf||manage||992 K||24 Mar 2021 - 17:35||Main.craig|
|Software UsabilityTesting INFO SHEET for ENGR301,302,SWEN301,303,325, ENGR489.pdf||manage||47 K||03 Feb 2020 - 17:20||Main.achen|
|Software UsabilityTesting for ENGR301,302,SWEN301,303,325, ENGR489.pdf||manage||242 K||03 Feb 2020 - 17:19||Main.achen|