Am I correct that the 490 still isn't searchable? That would be a major drawback. Cheers Andrea -----Original Message----- From: catsig-bounces@ecs.vuw.ac.nz [mailto:catsig-bounces@ecs.vuw.ac.nz] On Behalf Of Janess Stewart Sent: Wednesday, 28 January 2009 12:27 p.m. To: catsig@mcs.vuw.ac.nz Subject: Re: [CatSIG] Advice on how to catalogue series Below are some notes we have just written up in our team that may help answer the questions raised. As from Oct. 2008, following PCC (Program for Cooperative Cataloging) practice, the 440 field is no longer used to record a series statement. All monograph-in-series records have a 490 1 for the series statement as shown on the item and an 8XX field for the authorised series heading or the series title from the serial record. Using the 440 for the series statement (No longer current practice) The 440 was used when the series title on the item exactly matched the title on the serial record. Any existing 440 fields will not be changed. Using the 490/8XX for the series statement

From Oct. 2008, the 490/8XX fields are used to record the series. The 490 records the series statement as it appears on the item and the 8XX is used for the authorised series heading (or the series title if not authorised). The 8XX field is usually an 830 but it can also be a 800 (for a personal name main entry series) or an 810 (for a corporate body name main entry series).

The series statement in the 490 may be exactly the same as the authorised series heading/series title in the 8XX. e.g. 490 1 _ $a NZ Transport Agency research report, $x 1173-3756 ; $v 358 830 _ 0 $a NZ Transport Agency research report ; $v 358. (Series title on item and in authority record: NZ Transport Agency research report) It will differ when a variant form of the series title has been used on the item. e.g. 490 1 _ $a Environment Waikato technical series, $x 1172-4005 ; $v 2007/04 830 _ 0 $a Environment Waikato technical report ; ‡v 2007/04. (Series title on item: Environment Waikato technical series; series title on serial record: Environment Waikato technical report. There is no series authority record) If there is a variant series title on the item, remember to check the serial record to make sure it has been recorded there. If you add a variant title and the serial record has an ISSN, print out the record and pass on for ISSN work. It will differ when a uniform title has been created for the series. e.g. 490 1 _ $a Inaugural professorial lecture, $x 1173-8987 ; $v 2004, no. 5 830 _ 0 $a Inaugural professorial lecture (University of Otago) ; $v 2004, no. 5. (Series title on item: Inaugural professorial lecture; authorised series heading: Inaugural professorial lecture (University of Otago)) The 490 field may contain a statement of responsibility if the corporate body/personal name appears in conjunction with (i.e. next to) the series title. e.g. 490 1 _ $a Environmental report / Environment BOP, $x 1172-5850 ; $v 2001/03 830 _ 0 $a Environmental report (Whakatane, N.Z.) ; ‡v 2001/03. Regards Janess Janess Stewart Cataloguing Team Leader Serials Team Collection Description National Library of New Zealand tel.: 644.474.3118 fax: 644.474.3161 email: janess.stewart@natlib.govt.nz Search indexes to a range of New Zealand newspapers and journals at: http://findnzarticles.natlib.govt.nz/

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"Jill Jordan" 28/01/2009 11:01 a.m. >>> Hi,

I'm the cataloguer at the Far North District Libraries and am struggling with the new series rules. Can anyone advise how the 490 and 8XX are to work? My understanding is that the 490 tag is not searchable. Therefore, an 8XX tag is used. Would this normally be an 800 with the author's name followed by the series title? When is an 830 tag used? What are you doing about a series that currently has 440 tag and new items come in for the same series? Are you changing all the 440s for that series to 490 and adding the appropriate 8XX tag? Any advice you can give me would be greatly appreciated. Cheers Jill Jordan Technical Services Librarian Procter Library 6 Cobham Road K erikeri Ph: 4070781 Extension 6351 ##################################################################################### This email, including any attachments, is intended solely for the addressee(s). It is confidential and may be legally privileged. If you are not the intended recipient, you must not copy, disclose, distribute or otherwise use it or the information in it. Please notify the sender at once and delete it from your system immediately. Any views or opinions expressed are solely those of the author and do not necessarily represent those of the Royal New Zealand Foundation of the Blind. The Foundation does not accept responsibility for any viruses or other malicious code that may be transmitted with this email. ##################################################################################### Please consider the environment before printing this e-mail

Hello All, I hope that no one objects to me replying on your list, but I kind of feel almost a Kiwi because of all the workshops I have done in your lovely country. :-) But do tell me if you would rather I stayed out of your discussions, please. As we discuss in the workshops, remember that the 490 field *can* be keyword indexed, but *cannot* be browse indexed because it does not contain an established heading of a series (the series added entry), it only contains the series information as it was presented on the item (the series statement). If you want to provide browse searchability for a series, then (as Janess has admirably outlined), you must *add* an 8XX field with the appropriate established heading for the series, ideally taken from the appropriate series authority record so that: Authority record heading in a 130 is copied as a series added entry in a bibliographic record as an 830 Authority record heading in a 100 is copied as a series added entry in a bibliographic record as an 800 Authority record heading in a 110 is copied as a series added entry in a bibliographic record as an 810 Authority record heading in a 111 is copied as a series added entry in a bibliographic record as an 811 I hope this helps, Deborah ------ Deborah Fritz MARC Database Consultant The MARC of Quality www.marcofquality.com Voice/Fax: (321) 676-1904

-----Original Message----- From: catsig-bounces@ecs.vuw.ac.nz [mailto:catsig-bounces@ecs.vuw.ac.nz] On Behalf Of Julia Buckney Sent: Tuesday, January 27, 2009 8:01 PM To: catsig@mcs.vuw.ac.nz Subject: Re: [CatSIG] Advice on how to catalogue series

Unsearchable without an 8xx tag is my experience with Spydus. Julia

-----Original Message----- From: catsig-bounces@ecs.vuw.ac.nz [mailto:catsig-bounces@ecs.vuw.ac.nz] On Behalf Of Andrea Allen Sent: Wednesday, January 28, 2009 1:24 PM To: catsig@mcs.vuw.ac.nz Subject: Re: [CatSIG] Advice on how to catalogue series

Am I correct that the 490 still isn't searchable? That would be a major drawback. Cheers Andrea

-----Original Message----- From: catsig-bounces@ecs.vuw.ac.nz [mailto:catsig-bounces@ecs.vuw.ac.nz] On Behalf Of Janess Stewart Sent: Wednesday, 28 January 2009 12:27 p.m. To: catsig@mcs.vuw.ac.nz Subject: Re: [CatSIG] Advice on how to catalogue series [snip]

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