Technical Note - Email Setup


This tech note outlines how to setup your email account (both on-campus and at home), and how to set up forwarding or automatic responses to email. It also has the information necessary to setup LDAP, which will allow you to query the Victoria address book in your email client.


Setting up your email client

There are many platforms and email clients which you can use to access your email. For the technically inclined, here is the basic information you need:

  • Incoming mail:, IMAP (POP3 is allowable if IMAP isn't available).
  • Outgoing mail:, port 587, SMTP, requires authentication.
  • Encryption: Both the incoming and outgoing server should have encryption enabled (May be referred to as "STARTTLS" or "TLS").
  • Username/password: These are your ECS username/password.
  • Email address: For ECS staff/graduates:; For SMS staff/graduates:; For ECS/SMS undergraduate students


  • Sending: Select the Settings menu and choose Configure KMail. Click on Accounts then the Sending tab. Select the default "Outgoing" account and click Modify. Use the settings above.
  • Receiving: Select the Settings menu and choose Configure KMail. Click on Accounts, then select the Receiving tab. You should only have one "Incoming" account. Use the settings above. Set the Authentication Method to "GSSAPI".


  • Sending: Select the Edit menu and choose Account Settings.... Click on Outgoing Server (SMTP), then select Edit. Use the settings above.
  • Receiving: Select the Edit menu and choose Account Settings.... If you want to create a new account select Add Account... and step through the add account wizard. If you want to check your account is setup correctly select the account from the top of the list. Use the settings above.

Apple Mail

  • Open Apple Mail
  • in the Menubar Click on Mail -> Add Accounts
  • Select Microsoft Exchange. then continue
  • Type in your name
  • in the email address use
  • this will take you to the Univeristy login -> login


If you want your mail client to autocomplete email addresses of people at ECS and Victoria staff, you need to point the client at the ECS LDAP server. Usually, adding an LDAP server (Outlook calls it a type of "Directory Service") you will need to go to your Address Book and select the Preferences menu. Thunderbird does this differently. To add LDAP servers in Thunderbird, go to the Account Settings and select "Composing and Addressing".

  • Server:
  • (DN or search) Base: dc=vuw,dc=ac,dc=nz

HELP For some mail clients (like Outlook), you will need to add the LDAP server and then edit the preferences of the LDAP server to be able to add a (DN or search) base.